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Fillable Roof Inspection Template

The Residential Roof Inspection Form is a document used to assess the condition of a roof on residential properties. It includes essential details such as the inspection date, structure information, and roofing company contact information. Completing this form helps ensure that any maintenance or repairs are documented and can aid in future inspections.

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Content Overview

File Details

Fact Name	Description
Inspection Date	The date when the roof inspection is conducted is crucial for record-keeping and compliance.
Inspector Information	The form requires the name of the inspector to ensure accountability and traceability of the inspection results.
Structure Description	Details about the structure, such as whether it is permanent or temporary, help assess the roof's condition accurately.
Roofing Company Contact	Contact information for the roofing contractor is essential for follow-up and communication regarding maintenance.
Previous Maintenance	A summary of past repairs and maintenance provides context for the current roof condition and informs future actions.
Leakage History	The form asks if there has been leakage, which is critical for understanding the roof's performance and integrity.
Condition Codes	Inspectors use codes (G, F, P) to categorize the condition of various roof components, guiding necessary actions.
Emergency Repairs	Documentation of any emergency repairs performed is vital for assessing the urgency of ongoing maintenance needs.
State-Specific Laws	Some states require specific forms and regulations governing roof inspections, impacting compliance and legal obligations.

Sample - Roof Inspection Form

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Common mistakes

Filling out a Roof Inspection form accurately is crucial for ensuring that all necessary information is captured. One common mistake people make is failing to include the inspection date. This detail is essential for tracking the history of inspections and maintenance. Without it, the records can become unclear, leading to potential issues in the future.

Another frequent error is not providing complete contact information for the roofing contractor. It is important to include the company name, address, and phone number. Incomplete information can hinder communication and make it difficult to follow up on repairs or maintenance.

Many individuals overlook the section regarding previous maintenance and repair work. This part should detail any work done on the roof, including dates and contractors involved. Omitting this information can result in a lack of context for the inspector, which may affect their assessment of the roof's current condition.

Failing to indicate whether the roof is guaranteed is another mistake. The form asks if there is a guarantee and requires a copy to be attached if the answer is yes. Not addressing this can lead to complications if issues arise later, especially if the guarantee is still valid.

People often neglect to update the form with any changes to the building since the last inspection. This includes changes in occupancy or any new penetrations made to the roof. Such omissions can mislead inspectors regarding the roof’s current state and its potential vulnerabilities.

Another common oversight is not providing detailed descriptions of any leakage that has occurred. The form asks for conditions like light rain or heavy rain, but some individuals might skip this section or provide vague answers. Detailed descriptions are vital for understanding the severity and frequency of leaks.

Emergency repairs performed on the roof should also be documented. Many people forget to mention these repairs, which can lead to an incomplete picture of the roof’s condition. This information is critical for assessing ongoing issues and planning future maintenance.

Lastly, individuals often fail to mark items with the appropriate codes on the roof plan grid. This step is essential for organizing the inspection findings and ensuring that all areas of concern are noted clearly. Neglecting to do so can result in confusion and miscommunication regarding the roof’s condition.

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